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Executive Assistant to the CEO
Seven Starling
Administration
Remote
Posted on Oct 12, 2024
About Seven Starling
Seven Starling is a leading virtual provider of women's behavioral health services supporting every stage of motherhood. Seven Starling's holistic clinical model combines specialized therapy, peer support, and medication management to effectively treat common perinatal mood disorders like postpartum depression and anxiety, with 94% of patients seeing a clinically significant improvement in their symptoms after completing the program. Seven Starling partners with OBGYN clinics across the country and leading health plans including UnitedHealthCare, Cigna, Blue Cross Blue Shield, and Aetna to make care easily accessible and affordable.
Seven Starling is seeking a highly organized and proactive Executive Assistant to support our CEO and contribute to our company's administrative functions. This role is critical in ensuring the efficient operation of the CEO's office and supporting the ongoing administrative needs of the company. The ideal candidate is detail-oriented, a fast-learner, and comfortable in a fast-paced startup environment. Strong communication skills, discretion, and the ability to prioritize effectively are essential.
What you'll do
- CEO Support (50% of role):
- Manage the CEO’s calendar, scheduling meetings, coordinating travel, and ensuring the CEO is prepared for all engagements.
- Oversee the CEO’s email inbox, triaging messages, responding on behalf of the CEO when appropriate, and flagging important items for follow-up.
- Assist with drafting internal announcements or updates.
- Prepare meeting agendas, capture notes, and follow up on action items to ensure timely completion.
- Handle assigned tasks and special projects as needed, ensuring deadlines are met.
- Conduct research and compile data as needed for CEO-led initiatives.
- Manage confidential information with professionalism and discretion.
- Company Administrative Support (50% of role):
- Coordinate and manage company-wide meetings, including all-hands, leadership team meetings, and board meetings, ensuring smooth logistics and communication.
- Participate in planning of company retreats, virtual team events, and retreats, supporting logistics, vendor coordination, and agendas.
- Oversee day-to-day administrative tasks, including organizing documentation, filing paperwork, and manage company mail.
- Support new employee onboarding processes, including setting up our new hire in key systems, coordinating welcome materials, and scheduling welcome activities.
- Assist in organizing internal programming to enhance team engagement and culture.
- Facilitate internal communications, announcements, and scheduling for company-wide initiatives.
- Help manage timely review and weekly payments of vendor and contractor invoices.
- Maintain company intranet to ensure its up-to-date with key resources and policies.
Who you are
- 3+ years of experience as an executive assistant, preferably supporting other CEOs of fast-growing startup companies
- Strong written and verbal communication skills, with the ability to draft professional correspondence and presentations
- Exceptional organizational and time management skills, with the ability to manage complex calendars and competing priorities
- Calm under pressure and able to manage multiple priorities without becoming overwhelmed
- Quick learner who can rapidly adapt to new tools, processes, and industry knowledge
- Adaptable and willing to take on any task, big or small
- Proficiency with working with the Google Suite (Gmail, Google Docs, Sheets, Slides)
- Ability to handle confidential information with absolute discretion
Details
- $65,000 per year
- Full Time Position
- Remote
- Competitive Equity Package
Perks and Benefits
- Competitive paid time off
- Competitive parental leave and return to work policy
- One-time stipend to enhance your work from home experience
- Medical, dental, and vision insurance
- 401K
- Monthly stipend for your choice of wellness benefits
- Annual professional development stipend
- Virtual team events
Please do not call our public clinical admissions line in regard to this or any other job posting.
Seven Starling is an equal opportunity employer. We celebrate diversity and are committed to creating a supportive and inclusive environment for all employees.